Example: film archive

Based on our experience in archiving projects, especially in the digitisation and archiving of film fonds, we would like to suggest the following approach:

  • Appraisal
  • Scanning
  • Description / indexing
  • Long-term preservation and usage, for example by means of Media Asset Management software


Typically, there is a variety of heterogeneous information media to be found in film archives:

  • Films, usually 35mm but also 16mm; in some cases with soundtrack (optical or magnetic sound)
  • Video in different formats
  • Photographs in various formats (slides, negatives, paper, albums, etc.)
  • DVD, CDs in different formats
  • Further media formats such as tapes, Moviepak, HDDs




Typical starting point

The film and video archive of a certain company provides a thorough insight into its activities during the last 10 decades. The collection is of historical and political importance; it gives an overview of various marketing and training activities of the enterprise and also bears witness to the general, international business activities.

The present archive is insufficiently catalogued: the finding aids are not exact enough and the film reels can only be viewed with great effort. This makes a selective use of the material difficult, time-consuming and nearly impossible. Films that have been made 30 to 100 years ago also show first signs of natural wear due to their material quality.


Strategic objectives

  • A selective search and use of the objects should be made possible on a multimedia basis.
  • Thus, digitisation of analogue films, videos and photo material is necessary and the media files should be distributed through a suitable IT infrastructure.
  • The secure archiving of the newly created digital surrogates should be guaranteed on a long-term basis. In addition to that, storage costs of digital data have to be minimised.
  • It is our priority to be independent of technology.