Based on our experience in archiving projects, especially in the digitisation and archiving of film fonds, we would like to suggest the following approach:
- Description / indexing
- Long-term preservation and usage, for example by means of Media Asset Management software
Typically, there is a variety of heterogeneous information media to be found in film archives:
- Films, usually 35mm but also 16mm; in some cases with soundtrack (optical or magnetic sound)
- Video in different formats
- Photographs in various formats (slides, negatives, paper, albums, etc.)
- DVD, CDs in different formats
- Further media formats such as tapes, Moviepak, HDDs
The film and video archive of a certain company provides a thorough insight into its activities during the last 10 decades. The collection is of historical and political importance; it gives an overview of various marketing and training activities of the enterprise and also bears witness to the general, international business activities.
The present archive is insufficiently catalogued: the finding aids are not exact enough and the film reels can only be viewed with great effort. This makes a selective use of the material difficult, time-consuming and nearly impossible. Films that have been made 30 to 100 years ago also show first signs of natural wear due to their material quality.
- A selective search and use of the objects should be made possible on a multimedia basis.
- Thus, digitisation of analogue films, videos and photo material is necessary and the media files should be distributed through a suitable IT infrastructure.
- The secure archiving of the newly created digital surrogates should be guaranteed on a long-term basis. In addition to that, storage costs of digital data have to be minimised.
- It is our priority to be independent of technology.